To minimise risk of COVID-19 infection during TM Consultants field work during COVID-19 Pandemic Alert Level 3.

This procedure sets out the steps to be taken by TM Consultants’ staff if undertaking field work during COVID-19 Pandemic Alert Level 3 and the permissions needed before such work can be undertaken. This procedure is limited to:
• Site observation and inspections
• Soils testing

This procedure is effective from Tuesday 28th April 2020 and continues until receipt of an official notification of an alert level change.

All field work/site inspections and observations shall be approved by a TM Consultants Director prior to leaving your place of lockdown.

Prepare a Task Analysis as normal.

Once approval has been given, proceed to site, with the following in mind:
1. Method of transport to site – must be by private vehicle only, company vehicles are excluded from use during Alert Level 3.
2. Methods to avoid potential close contact on site, therefore remaining 2m apart from any other person for the duration of the site visit.
3. PPE required – during Alert Level 3, additional PPE shall include hand protection (nitrile gloves) and RPE P2 mask if close contact expected, or unavoidable.
4. Essential clean up items – container of water, soap, paper towels, tissue paper, alcohol wipes and a disposable rubbish bag.
5. Identified “dirty hands/clean hands” stages and glove change points.
6. Method of decontamination post field work – availability of washing /soap facility and need for hand sanitizer if no facility. Need for bleach or alcohol wipes to decontaminate surfaces.
7. If potential close contact occurs on site with a third party, record contact details of person contacted to allow contact tracing and checking in at 1- and 2-weeks post contact.
8. Undertake check-in with the person contacted to ensure 3rd party is free of COVID-19 symptoms.
9. Document these check-in communications and forward to Matt Blyth, Health and Safety Manager for TM Consultants Ltd

4.1 Travel
Travel must be by private vehicle only; company vehicles are excluded from use during Alert Level 3.

Workers may be asked, while travelling, to show who they work for. They should carry some form of identification to show who they are, who they work for, and their role; for example, business card, letter from their employer or communications from the client outlining the need for the site visit.
• All food and drinks shall be taken with the individual – enough to cover the full day’s work.
• Travel separately (therefore, alone).
• Gloves shall be used for all refuelling, with hands sanitized before return to the vehicle.

4.2 Arrival at Site and Leaving Site
All items taken onto site must be decontaminated. This includes pens, pads, folders, tapes, etc.

If the site is controlled, staff are required to follow the procedures of the main contractor on site. This will include:
• Washing and/or sanitising hands prior to signing in/out.
• Signing a register when entering and exiting the work zone to assist with contact tracing in the event of a COVID-19 infection occurring. This register must include a declaration that outlines that the person signing in has not: − Arrived into NZ within the past 14 days − Had any COVID-19 symptoms − Been in contact with someone with COVID-19 symptoms and where a main contractor is using an electronic sign-in machine, this must be cleaned and sanitised after each use.
• Where a manual sign-in system is being used, persons signing in must provide and carry their own pen.
• Maintaining physical distancing and hygiene protocols.
• If an in-person induction is required, the physical distancing and hygiene protocol must be followed.

Decontaminate yourself and any items taken onto site, prior to leaving site, and prior to entering vehicle.

4.3 Physical Distancing
All personnel restricted to meet and/or work with a minimum of 2.0m separation, and:
• During onsite works good hygiene practices shall be followed – such as regular washing of hands.
• No sharing of equipment or materials.
• All equipment used shall be decontaminated on completion of work (prior to departure of the property).

4.4 Decontamination
Tank/bottle with water for handwashing may be taken to site along with soap. Can be used if two people with gloves on site, for example:
• If lone worker then hand sanitizer use initially is preferred until wash facility reached, or, could use 20L plastic water carrier with tap opened to low flow using clean glove before individual washes hands. Tap is closed using fresh paper towel/tissue used for drying hands.
• Person A puts on clean gloves, opens bottle, and pours for person B to handwash and clean. Then person B pours for person A.

Equipment decontamination should follow principles in section 3.0 point 6, above.

4.5 Return from Field
After decontamination of field equipment upon returning to base or home, consider ways to reduce contamination or entry to office/field gear storeroom such as keeping the field gear still inside the vehicle and avoiding unnecessary sharing of equipment between individuals.

To stop the possible spread of COVID-19, it is important that when you return home after work, you take all the necessary precautions to ensure that you and everyone in your bubble are safe. Here are some simple guidelines to follow:
• No touching – When you return home, try not to touch anything until you have cleaned your hands properly.
• Shoes – Remove your shoes, do not walk through the house with them on – leave them outside.
• Items – Leave non-essential items at work and disinfect items you have used at work that you have to keep with you, for example, your mobile phone.
• Clothes and bags – Place your clothes and bags in a container and wash in a hot washing machine cycle.
• Shower – Have a shower and make sure to clean your hands, wrists, arms, neck, nails and areas that might have been exposed.


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